Assistant Finance Operations

Finance Ops Assistance Position

Job Description

Finance Operations Assistance is primarily responsible for posting various financial transactions to the general ledger and reconciling accounts.  In addition, the Finance Operations Clerk will prepare various reports to provide to management.  This team member will also be required to assist with special projects from time to time, required to have general knowledge to handle multiple aspects of accounting. The primary responsibilities include, but are not limited to, processing payments, issuing refunds, communicating with customers and banks, and analyzing accounts.  This team member will also be required to assist with special projects.

• This person will be taking care of bank relationships. Anytime a bank makes an adjustment (deposits, ATMs, smart safe, return checks, internal reconciliation), this person will follow-up with the bank and ask for the reason.
• Banking experience is a plus but not required. – You can earn it
• This person will need to know how to use excel - basic formulas and macros at least intermedium level
• Schedule will be fulltime, 7am-5pm, hybrid model 3days/week (M,T & W or T,W &TH)

Expectations:

• Possess a desire to learn and be challenged.
• Maintain a positive attitude and be able to adapt to any changes
• Strong work ethic and detail oriented.

Essential Duties and Responsibilities:

• Verify that all payments of the direct deposit agents have been applied correctly.
• Reduce the number of items not identified. This task includes weekly and monthly reports.
• Analyze the returned items and adjustments received from the bank before it affects an agent’s account.
• Apply payments from collections, check cashing and other departments.
• Create daily ACH files with the agents working this payment method.
• Assist with month end reconciliation and closing procedures related to all account duties.
• Basic understanding of accounting to assist our customers and internal departments.
• Create reports with basic formulas in excel.
• Interact with customers and coworkers by email or telephone in order to resolve any concerns regarding accounting or banking issues.
• Ability to be involved with confidential business transactions.
• Coordinate various payments and commissions method for customers.
• Review and process daily wire transactions.
• Collect ACH returns.
• Processing refunds, this includes verifying the accuracy of the refund before being processed.
• To learn multiple procedural requirements that varies between banks.
• Transfer information between banks and RIA.
• Reconciles Accounts Receivable Balance to the general Ledger to ensure compliance.
• Date Entry
• Obtain Documentation to support posting of financial Transactions
• Monitors Bank Accounts
• Converse with other departments by telephone, via email or teams.
• Prepares weekly and Monthly statements or report.
• Assists with month end closings
• Problem Solving
• Analysis
• Understanding banking process
• Computer Skills and Competencies:
• Excellent verbal and written communication skills     
• Must have knowledge of general bookkeeping procedures and accounting principles.
• Must have excellent organizational skills
• Excellent problem analysis and problem-solving skills
• Must have great attention to detail and accuracy

Knowledge/Skills

Must have knowledge of general bookkeeping procedures and accounting principles

Must have excellent organizational skills

Excellent problem analysis and problem-solving skills

Must have great attention to detail and accuracy

Excellent interpersonal and communication skills, both verbal and written

Proficient in Microsoft Office suite (Excel, Outlook, Word) 

Bilingual – English/Spanish      

Demonstrates initiative.