Facility Manager
Location: Alcobendas, Spain
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Description
ob Purpose:
The Office Manager / Facility Manager is responsible for ensuring the smooth operation of the office and maintaining a well-organized, safe, and efficient work environment. This role involves overseeing office administration, managing facilities, coordinating with vendors, and supporting employees to enhance workplace productivity and comfort.
Key Responsibilities:
Office Management:
- Oversee the day-to-day office operations to ensure efficiency and effectiveness.
- Manage office supplies, equipment, and inventory.
- Coordinate office layouts and seating arrangements.
- Supervise administrative staff, reception, and cleaning personnel (if applicable).
- Organize company events, meetings, and travel arrangements.
Facility Management:
- Ensure the maintenance and functionality of office facilities, including utilities, security, and IT infrastructure.
- Manage relationships with external vendors (cleaning, security, maintenance, etc.).
- Handle office lease agreements and liaise with landlords or property management.
- Oversee health and safety compliance, including fire safety regulations.
Finance & Budgeting:
- Monitor office-related expenses and manage facility budgets.
- Negotiate contracts with service providers to optimize costs.
- Ensure timely payment of invoices related to office services and facilities.
Workplace & Employee Support:
- Create a comfortable and productive work environment for employees.
- Support onboarding of new employees with office access, equipment, and workspace setup.
- Address employee concerns related to office facilities and administration.
- Implement sustainability initiatives to improve workplace efficiency.
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